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Montgomery Travelers Soccer Club

Montgomery Travelers Soccer Club

Volunteer Descriptions

To nominate yourself or someone else for a Board position, fill out the Nominations Form at the link at the bottom of this page and email the form to our Club Secretary at [email protected]

To volunteer for any of the volunteer positions, including those currently filled, or to ask questions, please email [email protected]

Board of Directors:

President
 - Presides at regular board meetings. Assists Treasurer in determining a budget. Acts as a resource for questions arising from our teams.  Administers other Club positions.  Time Estimate: A few hours every week.  Increases during Spring team formation process.  Current is Helen Lee.

VP of Player Development - Attends all meetings of the Board and/or the general membership. Performs duties as assigned by the President. Serves as the club’s Travel Program Director.  Oversees our travel program in conjunction with our Director of Coaching.  Chairs the player development committee which oversees all club coaches and resolves any coaching issues.  Minimum qualifications: A soccer background and at least a USYS "D" license or NSCAA National Diploma are required for this position.  Recommended qualifications: a US Soccer “B” license or NSCAA Advanced National Diploma.  Time Estimate:  A few hours every week. Increases during Spring team formation process.  Current is Jeff Callan.

VP of Club Development - Responsible for timely and effective external Club communication. Works with webmaster to provide news items for the Club website. Works with local newspapers by providing advertisements and newsworthy items when appropriate for the youth development and travel programs. Produces quarterly Club Newsletter. Attends regular board meetings.  A background in marketing is preferred for this position.  Time Estimate: Flexible timing; averages 8 hours a month.  Increases during Spring tryout registration process.  Current is Afzal Mazhar.

Treasurer - Handles all financial matters concerning the Club. Responsible for implementing and enforcing the financial policies of the club. Files all required tax returns and financial reports to governmental agencies. Keeps accurate and detailed records of all monies received or expended. Attends meetings and provides reports as required by the Board of Directors. Attends regular board meetings.  Time Estimate: Flexible timing; averages 1-2 hours a week.  A CPA is preferred for this position.  Current is Mei Huang.

Secretary
Attends and keeps the minutes of meetings of the Board of Directors and the general membership. Maintains the official records of the Club and gives notice of meetings of the Board of Directors and membership. Works on election committee and Annual General Meeting (AGM).  Time Estimate: A few hours a month, mostly for the periodic meetings (about 8 a year total).  Increases around late Spring Board of Directors elections.  Current is Victor Fenix.

Non-Board Positions:

Reporting to VP of Player Development:
Youth Development Program (YDP) Coordinator - Responsible for all tasks necessary to run the Youth Development Program according to the policies established by the Board of Directors. Attends regular board meetings as needed.  Participates on the player development committee.  Time Estimate: 10 hours a week during Fall and Spring seasons and player registration periods.  Current is Kevin Brok.

Tournament Coordinator - Administers any tournaments hosted by the Club. Attends regular board meetings as needed.  Time Estimate:  If we host an annual tournament there is a heavy time commitment in the three months before the tournament but none the rest of the year.  Current is OPEN.

Director of Coaching - The club board of directors hires the DoC who will report to the VP of Player Development.  The Director of Coaching conducts the daily business of the MTSC. The Director of Coaching plans, initiates, and operates all the programs of the MTSC.  The DoC is a member of the Player Development Committee chaired by the VP of Player Development.  The DoC approves, reviews, appoints, and dismisses all of the club's coaches, both volunteer and professional.  Time Estimate:  This will be determined by the full job description.  Time requirements will be determined by the Board of Directors upon hiring.  Current is Kevin Brok.

Reporting to VP of Club Development:
Webmaster - Maintains club web site.  Provides access to team pages for designated team managers or web content editors.  Assists with tryout registration and with the setup of any club programs.  Works with VP of Club Development to maintain public pages.  Time Estimate: A couple hours a week.  Current is Afzal Mazhar.

Fundraising Coordinator - Helps set up fundraising campaigns to offset the rising costs of just about everything.  As a nonprofit organization we have the ability to offset the cost of club soccer to those families in our Club requiring financial assistance.  We need people to help us identify good sources for grants and sponsorship and get the stories of past successes to these sources. Attend regular board meetings as needed.  Time Estimate:  Variable; will coordinate Fall pie sale fundraiser and other new fundraising ideas. Current is Alicia Schwarcz.

Volunteer Coordinator - Ensures that all teams are properly represented in the various volunteer positions. Ensures that there is continuity (back fill planning). Works with Secretary to maintain a log that explains the various volunteer functions and helps new incoming volunteers in performing expected tasks. Also looks to provide students the opportunity to give back to the Club, take on more responsibility, and earn volunteer hours. Works with the Club volunteers (Field Maintenance Coordinator, Tournament Director, etc.) to coordinate the needs of the Club and the schedules of these volunteer players.  Time Estimate: Variable; up to a couple hours a week.  Current is OPEN.

Special Events Planner - Plans Club events such as an Soccer Fun Day each spring, annual kickoff BBQ, Golf Outing, Casino Night, Awards/Celebration night, etc.  Comes up with ideas that can make the Club a more cohesive unit. Works with Team Managers.  Time Estimate:  10 hours planning and executing on each event the club decides to hold.  Current are Lee Robson.

Reporting to Secretary:
Referee Coordinator – Requests referees for all Club home games.  Time Estimate:  Up to 2 hours a week during the Fall and Spring seasons.  Current is Maria Dorado.

Field Assigner - Schedules all home matches at start of season and informs referee coordinator to ensure referees will be present.  Schedules all fields for training at start of season.  Time Estimate:  Up to 10 hours at the start of both the Fall and Spring seasons.  If rescheduling needed, then up to two hours a week during the season.  Current is Dina Abdelhamid.

MNJYSA Score Reporter
 - Collects match scores from MTSC teams and posts on the MNJYSA website. Time Estimate: Approximately 1 hour per week during the Fall and Spring seasons.  Current is Yumi Uraguchi.

Reporting to Treasurer:
Equipment Manager - Organization and distribution of balls, cones, and playing equipment. Maintains club equipment inventory.  Time Estimate:  10 hours at the start of the Fall season.  Occasional time spent during the season.  Current is Kevin Brok.

Uniform Coordinator - Coordination of team uniform orders.  This is done in bulk every 2 years. Individual orders need to be processed as needed.  Time Estimate:  10 hours during the late Spring/early Summer bi-annual uniform ordering process.  Occasionally spend time handling individual orders for new players joining the club.  Current is Priyanka Puwar.

Reporting to President:
Registrar - Organizes and processes all paperwork for the club.  This includes player registrations with NJYS and US Club Soccer.  It includes working with NJYS and US Club online registration systems.  Collects paperwork for player registrations, and acts as our overall Club Administrator.  Collaborates with Club Uniform and Club Equipment Coordinators.  Communicates important time-sensitive information to the club's families.  Time Estimate:  Approximately 200 hours per year with key times during June travel team registration, late August Fall program registration, and late March Spring program registration.  Current is Gomati Mahesh.

Field Maintenance Coordinator - Works with the Field Assigner and Montgomery Township to establish, maintain and monitor a schedule for painting and maintaining lines on the playing fields. May need to monitor and order paint supplies.  Coordinates the fall light rentals.  Raises field quality issues.  Determines when fields need to be taken out of service.  Checks fields for play-ability due to weather.  Time Estimate:  An hour or two a week during the Fall and Spring seasons.  Current is Andrew Brady.


Tryout Coordinator - Organizes all aspects of annual player tryout process.   This includes tryout schedules, field assignments, tryout evaluators, and working with the President and VP of Player Development to resolve any issues.  Works with the VP of Club Development to ensure tryouts are well publicized.  Time Estimate: 20 hours organizing, scheduling, and executing the Spring tryout process.  Current is OPEN.

MNJYSA League Representative - Acts as the Club's single point of contact with MNJYSA on all league-related tasks, including registration, team setup, and flighting.  Time Estimate: A few hours a week during Summer team registration process.  An hour a week during the Fall and Spring seasons.  Current is Nick Dean.

EDP/MAPS League Representative
 - Act as the Club's single point of contact with MAPS on all league-related tasks, including registration, team setup, and flighting.  Reports match scores to the league.  Time Estimate: Depending on number of EDP/MAPS teams, a few hours a week during team registration process.  Current is Sergio Gadaleta.

JAGS League Representative - Act as the Club's single point of contact with JAGS on all league-related tasks, including registration, team setup, and flighting.  Reports match scores to the league.  Time Estimate: Depending on number of JAGS teams, a few hours a week during team registration process.  Current is Jeff Callan.

Travel Team Manager Coordinator - This position supports managers who oversee Club teams. Provide necessary support documents and be a resource for incoming and new managers.  Time Estimate: 10 hours preparing and training new team managers during Summer Team Formation process. Occasional time spent assisting team managers during the season.  Current is Helen Lee.

In House Program (IHP) Coordinator - Responsible for all tasks necessary to run the In House Program according to the policies established by the Board of Directors. Attends regular board meetings as needed.  Time Estimate: 5 hours a week during Fall and Spring seasons and player registration periods.  Current is Kevin Brok.


To volunteer for any of the volunteer positions, including those currently filled, or to ask questions, please email [email protected]

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Contact

Montgomery Travelers Soccer Club
PO Box 243 
Belle Mead, New Jersey 08502

Phone: 908-845-4625
Email: [email protected]

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